Highlighter Pro
The practice management platform for special education advocates
Intake to follow-up in one place. Highlighter Pro holds every client's records and history, prepares you for every meeting, and tracks your time.
30 days free. Card required to start. Cancel before the trial ends and you won't be charged.
Highlighter is a COPAA Resource Partner. See the member offer
The advocacy is the job. Everything around it is the business.
Advocates are trained to read an IEP and run a meeting. Nobody trains you to run intake, keep fifteen families' records straight, track every hour, and answer the same parent question for the third time. That work lands on nights and weekends, and it caps how many families you can take.
Highlighter Pro takes on that second job so more of your week goes to the first one.
A week in your practice, with Highlighter
What changes when the case file does the remembering
A new family calls
Before: Ask for documents by email, save attachments into a folder, start a notes file
With Highlighter: Create the student, invite the family, and let them upload the IEP and evaluations into the case
The district sends a report
Before: Download, rename, file, and add it to your notes
With Highlighter: Forward the email to the student's Highlighter address. It lands in your records.
You need to understand an evaluation
Before: Read 40 pages and highlight by hand
With Highlighter: Get a plain-language summary with key findings and potential issues pulled out, then check it against the source
A meeting is Thursday
Before: Rebuild the history from memory and old emails
With Highlighter: Generate a prep packet with issues, questions, and talking points that cite their page numbers
After the meeting
Before: Write the follow-up from scratch
With Highlighter: Draft it from the student's data, choose the tone, edit, and send from your own email
End of the month
Before: Reconstruct hours from your calendar
With Highlighter: Run reports from time you tracked as you worked.
Everything a solo or small practice needs
Case management.
Every student gets a profile with documents, a case log of events and deadlines, case notes, and IEP at a Glance. Smart Document Search finds what you need across every file in the case.
Case ManagementDocument analysis.
Summaries of IEPs, evaluations, behavior intervention plans, and progress reports, with goals, services, accommodations, and potential issues organized for review.
Document AnalysisMeeting preparation.
A packet for every IEP, eligibility, or annual review meeting, built from the student's records.
Meeting PreparationEmail drafting.
Professional emails to the school team in the tone you choose, grounded in the plan.
Email DraftingChat.
Ask about anything in a student’s case, brainstorm your next move, or put it to work: analyze two documents at once or draft a parent statement.
Time tracking and reports.
Log time per family and run reports when you need them.
Case ManagementFamily sharing.
Invite every family into their child's case at no cost to them.
Family SharingTeam seats.
Add colleagues to your account and work cases together. Add or remove seats anytime.
Families stay informed without another phone call
When families can see the case log, upload what the school sends, and prepare for meetings on their own, they call less and trust more. Invited families never pay. They see their child's case, not your notes or your hours.
Council of Parent Attorneys and Advocates
Highlighter is a COPAA Resource Partner
COPAA is where many independent advocates train, connect, and keep up with the law. Highlighter became a COPAA Resource Partner in 2026 to support that community with practice management built for the work, and with an offer for its members.
Highlighter is a Resource Partner listed in COPAA's Partner Resource Center.
Member offer
What COPAA members get
Three months free. Highlighter Pro with every feature and unlimited families, a $177 value.
Direct, personal support. Your questions go to the people who built Highlighter.
Unlimited training calls. Set up your practice, move your existing cases in, and learn each tool at your own pace.
The offer starts with a 30-minute demo. Tell us you're a COPAA member when you book, and we'll share your member code on the call. Available to current COPAA members.
"It allows me to quickly find key information and turn dense material into something actionable. This has saved me time and reduced errors."
One seat, every feature, unlimited families
Included with every seat: unlimited students and families, document analysis, meeting prep, email drafting, Chat, Smart Document Search, case notes, time tracking, family sharing.
30 days free. Card required to start. Cancel before the trial ends and you won't be charged.
COPAA member? Three months free when you book a demo.
Want to see it with your own cases in mind?
Book 30 minutes with a co-creator of Highlighter. Bring a real (redacted) document and the questions you'd ask any new tool.
On running a practice
All articles on running a practiceFrequently asked questions
How does seat-based pricing work?
Each advocate who logs in needs a seat. A seat is $59 per month or $549 per year and includes every feature and unlimited families. Add or remove seats anytime.
Is there an offer for COPAA members?
Yes. Highlighter is a COPAA Resource Partner, and current COPAA members get three months free, direct personal support, and unlimited training calls. Book a demo, tell us you're a member, and we'll share your member code on the call.
How many students and families can I manage?
As many as you serve. There is no cap on students or invited families.
Do the families I work with have to pay?
No. Families you invite get access to their child's case through your account at no cost.
What can families see?
Their child's documents, case log, and the tools to prepare for meetings and write to the school. They can't see your case notes or time entries.
Can I move my existing cases into Highlighter?
Yes. Upload documents in bulk or forward emails into each student's case. We also offer migration help to bring your legacy records on board.
Is client data secure?
Yes. Everything is sent over an encrypted connection, and our database is encrypted at rest. We never sell student data or share records with schools or districts.
Will Highlighter replace my judgment?
No. It drafts, organizes, and flags. You decide what is accurate, what matters, and what goes to the family or the school.
Start with the case that's on your desk today
30 days free. Card required to start. Cancel before the trial ends and you won't be charged.